Crimson Hexagon

  • Senior Administrative Assistant/Receptionist

    Job Locations US-MA-Boston
    Posted Date 3 weeks ago(3 weeks ago)
    ID
    2018-1347
    Category
    Administrative/Clerical
  • Overview

    Crimson Hexagon helps global brands better understand their consumers. With instant access to the world’s largest volume of unstructured text and images across social, online public, and enterprise-held data sources, Crimson Hexagon’s AI-powered consumer insights platform allows clients to analyze audiences, track brand perception and campaign performance, and even detect competitive and market trends. Our clients include Anheuser-Busch InBev, Adidas, General Mills, Paramount Pictures, and Twitter. We’re a high growth software company headquartered in Boston with offices in Chicago, New York, San Francisco and London. Find us on Twitter and on LinkedIn.

    We are seeking a dynamic, high-energy Receptionist, who will also maintain Senior Administrative Assistant responsibilities. In this critical role you will manage the day-to-day administrative office operations and support three of our executive team members. Our ideal candidate is proactive, organized, detail oriented, friendly and thrives in a fast-paced and collaborative work environment. You will develop strong relationships with staff and leaders and ensure all external guests feel welcomed at our organization.

    Responsibilities

    • Serve as the first point of contact for all visitors, which may include clients, candidates, vendors, etc.  Direct visitors appropriately upon arrival.
    • Provide support to three members of the executive team, including, but not limited to, managing calendars, arranging internal and external meetings, coordinating travel logistics, and handling team event planning.
    • Coordinate office-wide meetings and events (i.e. Town Halls, Board Meetings, Holiday Party, Summer Outing, etc.) including, but not limited to, submitting catering orders, securing conference room space, handling A/V set-up and conference room transitions.
    • Serve as calendar gatekeeper for executives, prioritizing and providing recommendations.
    • Review, proofread, and format communications for executives (as requested).
    • Assist in document management, compilation, distribution and storage.
    • Provide ad hoc support to the HR team, including scheduling candidate on-site interviews.
    • Assist with HR and executive team special projects as needed.
    • Answer incoming telephone calls and direct calls/messages to the proper recipients in a timely fashion.
    • Maintain neatness of the reception area and conference rooms to ensure tidy appearance.
    • Sort and distribute mail and packages.

    Qualifications

    • Minimum of 2-5 years of administrative and/or receptionist experience.
    • Preferred undergraduate degree.
    • Strong organization skills and time management abilities, with exceptional detail orientation and follow through.
    • Ability to prioritize project work and executive support.
    • Demonstrates excellent verbal and written communication skills with internal and external partners.
    • Is self-directed and able to complete projects with limited supervision.
    • Has desire to interact with all departments and levels within the organization.
    • Enjoys problem solving and can thrive under pressure.
    • Possesses a “can-do” attitude and willingness to assist with tasks outside of core responsibilities on as needed basis.

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